Administrative Assistant

Kirksey Architecture is seeking an organized, detail-oriented, and self-motivated Administrative Assistant to join our Austin office. This role provides essential administrative and operational support to ensure the office runs smoothly while assisting project teams with coordination and organization.

ABOUT KIRKSEY ARCHITECTURE

At Kirksey, we greatly value our people, our clients, our communities, and our planet. As architects, designers, and planners, we are committed to creating high-performing, healthy environments that make a lasting, positive impact. Our work focuses on resource-efficient, community-enhancing design that delivers meaningful experiences for the people who use the spaces we create. As part of our commitment to responsible practice, Kirksey operates as a carbon-neutral firm.

We are an award-winning architecture firm built on collaboration, innovation, and sustainability. Our specialized practice groups function as “firms within a firm,” empowering teams with the leadership, focus, and flexibility to deliver exceptional, tailored design solutions.

If you’re looking for more than just a job, you’ll find it here. With a culture that encourages ideas, supports ambition, and invests in professional growth, Kirksey is a place where you can build a long-term, rewarding career.

POSITION OVERVIEW

The Administrative Assistant supports daily office operations and provides administrative coordination for project teams and internal departments. This role helps ensure smooth communication, organized documentation, and efficient office workflows while assisting with logistics, events, and project coordination activities. The ideal candidate is proactive, highly organized, and comfortable managing multiple responsibilities at once. Strong communication skills, attention to detail, and proficiency in Microsoft Office Suite are essential for success in this role.

KEY RESPONSIBILITIES:

· Provide general administrative support to office leadership and staff.

· Maintain conference room schedules and coordinate meeting logistics.

· Greet visitors, answer the door, and accept deliveries.

· Manage incoming and outgoing mail.

· Submit and track courier requests.

· Order, stock, and maintain office and kitchen supplies.

· Maintain the materials library, vendor product displays, and product sample requests.

· Coordinate the CEU (continuing education) and vendor presentation calendar

· Coordinate product sample deliveries and ensure materials reach the appropriate team members.

· Assist project teams with electronic filing and documentation organization.

· Assist with coordinating internal and external events with team leads and vendors.

· Support the Marketing team with event planning and event setup.

· Assist with additional administrative projects and office initiatives as needed.

· Facilities Management that includes working with the Landlord and other vendors to help maintain a clean working environment.

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REQUIRED QUALIFICATIONS

· 3–5 years of relevant administrative or office support experience

· Strong organizational skills with the ability to manage multiple priorities

· Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

· Excellent communication and interpersonal skills

· Strong attention to detail and ability to follow through on task

· Ability to work both independently and collaboratively in a team environment

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PREFERRED COMPETENCIES

· Experience working in an architecture, design, engineering, construction, or development environment

· Experience supporting project-based teams

· Familiarity with document management or project coordination workflows

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BENEFITS AND PERKS

At Kirksey Architecture, we are committed to supporting your professional and personal growth. We offer:

· Employer-paid Medical, Dental, and Vision Insurance (at employee base level)

· Employer-paid Short-Term and Long-Term Disability

· Employer-paid Life and AD&D Insurance 

· Non-elected Employer 401(k) contribution

· Employee Assistance Program and Mental Wellness resources

· Identity Protection

· Minimum of 15 days of paid time off (PTO)  

· 10 Paid Holidays

· Professional development and continuing education opportunities

To Executive Search Firms and Staffing Agencies:
Kirksey Architecture does not accept unsolicited resumes from agencies that have not signed a service agreement. All unsolicited resumes will be considered Kirksey’s property. If you have questions, reach out to careers@kirksey.com.